Information for Hirers
Here you'll find everything you need to know about hiring and using a space at the Victoria Hall including our Terms and Conditions, Policies, equipment information and technical specifications of the Hall.
Please note that this page is being updated often, check back nearer the time of your event to keep up to date with our latest guidelines.
Below, we have information of what's included in your booking, which can help you plan your event, and get an idea of costs.
Here by accident? Go back to the Venue & Room Hire page.
Downloads
Help for Hirers
A comprehensive guide to all aspects of using the Hall. Includes information about Hall Equipment, General Rules, Emergency Contacts, Heating, Room Layouts, Maps and FAQs.
Outdoor Banner Display Info
Banner size and display rules.
Main Hall Facilities - Bar, Extra Staging and Refreshments
Information, price breakdown and ideas.
What's Included in your Booking?
DIY
To keep hiring costs down we offer our rooms as DIY spaces, where you can set up and run your events under your own steam.
In order to keep the room easy to use for everyone all we ask is that you leave the room as tidy and clean as you found it.
Wi-Fi
We have free Wi-fi available for all hall users.
The password can be found inside the room you've booked.
Marketing
If you're running an event to be attended by the public, we can help publicise it for you on our noticeboards, in and around the hall, as well as our social media feeds and monthly newsletter.
Room Equipment
Each room is equipped to be as versatile and user-friendly as possible. Most rooms have a projector and screen, versatile layout options, wi-fi, extension leads, and access to the kitchen.
The Main Hall has more specialised equipment, such as a sound system & stage lighting (with control desks), access to dressing rooms, and tables.
Kitchen
You'll have full access to our well-equipped kitchen which includes kettle, hot water boiler, oven, hob, warming plates, fridge, and glass cleaner. All guests are welcome to help themselves to hot water and tea, though you may want to bring your own milk, coffee and any extra snacks.
Building Access
If your event occurs outside of office hours (Mon-Fri 9-5pm), for example in the evening or weekend, we will arrange access with you, giving you full control over when, where and how to plan your event.
Extras
Staff
You can hire our staff to set up and pack away rooms (inc. the Main Hall) for your event, at a cost of £20.80/hour. In the Main Hall this could mean setting out 100 chairs for your concert and preparing basic stage lighting.
For large events like weddings and concerts we recommend at least 2 members of staff to provide both Fire Warden coverage and technical help.
Refreshments
For £3.50 (inc. VAT) per head, we can lay out hot drinks facilities with biscuits for you.
Discounts are available for large groups, talk to us about your event and fill out the relevant boxes on the booking form.
The staging can be laid out a number of different ways to create extra stage space for performers, choirs and speakers. If you want to use the staging, let us know when planning your event.
Click here for to see some diagrams of how the staging can be laid out to give you an idea of the extra space created.
Fire Warden
For large public events the event organiser must hire one of our Fire Wardens. They will coordinate with event organisers to facilitate the safe evacuation of the building.
Fire Warden hire starts at a cost of £20.80/hour and they must be present for the duration of the time the public is in the building.
We will always include FW hire in any quote we give you
Run a bar yourself or let us handle the drinks for you. Bar hire includes an alcohol sales license, 2 fridges and the bar itself. This does not include:
· glass hire (CE marked)
· drinks
· bar staff.
We can ask our staff to run a bar for you using our stock and glassware, but all takings go direct to the Victoria Hall. See this table for our full bar hire price list.
Our wonderful Steinway Grand Piano is available for hire for live music and theatre performances. Hire of the piano starts at £30/day.
The piano can only be used by trained musicians.
Things to consider when organising your event
Staffing
If you've hired one of our staff to act as Fire Warden (in the case of larger public events such as a concert or party) they are on hand to assist in the event of an emergency and provide basic technical support. Their primary role to act as a point of contact in the event of an emergency, though they may be able to help you with other things if their role allows.
Parking
The Victoria Hall has no on-site parking. The nearest car park is Main Street Car park which is only a walk across the road and is free after 6pm. Street parking is available all over Grange.
If you have items to drop off at the Hall for your event/class, you can organise to drop it off on the day with the Hall Management Team.
It's a shared space
To keep hiring costs low we rely on hirers to clean up after themselves to allow the next person in to use the space quickly and without inconvenience.
If a space is left unreasonably messy, we will have to charge extra to cover cleaning costs.
Simply put, be mindful of the shared space, and leave the room as you find it. Report any breakages or mess as soon as possible.
Booking times
When you book, give yourself enough time to get here early to set-up, as well as some time after the session to clear up to make the room ready for the next hirer.
For example, if you were running an art class between 2-3pm, we recommend a booking of 1:30-3:30 to allow setup and takedown time.