Information for Hirers

Here you'll find everything you need to know about hiring and using a space at the Victoria Hall including our Terms and Conditions, Policies, equipment information and technical specifications of the Hall.

Please note that this page is being updated often, check back nearer the time of your event to keep up to date with our latest guidelines.

Here by accident? Go back to the Venue & Room Hire page.

Downloads

Help for Hirers

A comprehensive guide to all aspects of using the Hall. Includes information about Hall Equipment, General Rules, Emergency Contacts, Heating, Room Layouts, Maps and FAQs.

Outdoor Banners

Outdoor Banner Display Info

Banner size and display rules.

Risk Assessment-Print Friendly

Production Risk Assessment-Print Friendly

A larger version of our Stage Use Risk Assessment to fill in by hand and return to us.

Stage Lighting

A basic breakdown of how to use our stage lighting. For complex performances, you will need to supply your own lighting technician.

Sound System & Mics

Sound System and Mics

A breakdown of how to use the Main Hall Sound System. Sound desk use, channels, using microphones, basic troubleshooting and more.

What's Included in your Booking

Your own Layout

When you book, you can change the layout of the room to suit your needs. Whether you need cinema-style seating, a large conference table, or the entire floor space, you're able to set the room up as you wish.

We can set up a room for you (a small charge may apply for staff time) or you can set the room up yourselves to keep costs down and to have full creative control. Talk to us about your event when you submit a booking form so we can help you get the most out of the space.

In order to keep the room easy to use for everyone all we ask is that you leave the kitchen tidy and clean as you found it.

For more details about individual room layouts, see the 'Venue & Room Hire' page.

Room Equipment

Each room is equipped to be as versatile and easy to use as possible. Most rooms have a projector and screen, versatile layout options, wi-fi, extension leads, and access to the kitchen.

The Main Hall has more specialised equipment, such as a sound system & stage lighting (with control desks), access to dressing rooms, and tables. If you hire the Main Hall there is no extra cost to use these features, we only ask that you inform us first so we can plan the use of Hall facilities.

For more details about individual room features, see the 'Venue & Room Hire' page.

Kitchen

You'll have full access to our well-equipped kitchen which includes kettle, hot water boiler, oven, hob, warming plates, fridge, and glass cleaner. All guests are welcome to help themselves to hot water and tea, though you may want to bring your own milk, coffee and any extra snacks.

For an added fee (£3/person) we can lay out tea, coffee and biscuits for you. For larger groups, we can offer discount on our refreshment packs. Let us know when you're booking and we'll see what we can do.

In order to keep the kitchen easy to use for everyone all we ask is that you leave the kitchen tidy and clean as you found it.

Things to consider when enquiring

Staffing

If you've hired one of our staff to act as Fire Warden (usually in the case of larger public events such as a concert or party) they are on hand to assist in the event of an emergency and provide basic technical support. Their primary role to act as a point of contact in the event of an emergency, though they may be able to help you with other things if their role allows.

Parking

The Victoria Hall has no on-site parking. The nearest car park is Main Street Car park which is only a walk across the road and is free after 6pm. Street parking is available all over Grange.

If you have items to drop off at the Hall for your event/class, you can organise to drop it off on the day with the Hall Management Team.

It's a shared space

To keep hiring costs low we rely on hirers to clean up after themselves to allow the next person in to use the space quickly and without inconvenience.

If a space is left unreasonably messy, we may have to charge extra to cover cleaning costs.

Simply put, be mindful of the shared space, and leave the room as you find it. Report any breakages or mess as soon as possible.

Booking times

When you book, give yourself enough time to get here early to set-up, as well as some time after the session to clear up to make the room ready for the next hirer.

For example, if you were running an art class between 2-3pm, we recommend a booking of 1:30-3:30 to allow setup and takedown time.